Informal National Assembly meeting

The National Association of Local Councils (NALC) held an informal National Assembly meeting on 17 January 2023 to discuss the Coronation of His Majesty The King. The meeting was open to local (parish and town) councils.

Pageant Master Bruno Peek introduced the session by setting out local councils' crucial role in making national celebrations, like the Coronation, work on the ground. He also thanked councils for supporting last year's Platinum Jubilee events.

The two outcomes from the meeting (watch the meeting) were, firstly, for NALC to request information from Buckingham Palace to support local councils' planning for activity over the Coronation weekend. Secondly, to summarise the advice and experiences that might help local councils in planning for activities. 

Advice for councils

Don't wait for official information to start planning

Attendees from local councils at the meeting expressed a desire for more information about the day's timings and other related national activities. But we have yet to determine when this information will become available, and there is a range of decisions and discussions that local councils can undertake on preparations.

Discuss at a council meeting

If you still need to discuss at a council meeting about activities over the coronation weekend, then schedule that as soon as possible. You may wish to consider the following:  

• Which day to organise celebrations – some councils were planning screenings on the day of the Coronation, others were looking at family-focused activities on the bank holiday Monday, and others were looking at various celebrations across the weekend. 
• What sorts of activities to organise – examples from local councils in the meeting included a live screening of the Coronation, putting up bunting or other decorations, picnics in the park, street parties, seed bombs for young people to plant, and much more. 
• What is the budget? 
• Roles and responsibilities – who will be responsible for planning and activities, and which committee (or full council) will oversee activities?

Engage early with other local groups

You may have volunteers who support local events, youth groups, and schools you would like to participate in celebrations. You may wish to think about targeting local grants towards Coronation-related activities. All these things take time, and early communication will help you work more effectively with partners and local people.

Managing resources and capacity

While you should be considering what budget the council can put towards activities over the Coronation weekend, the council must also consider the capacity of staff and volunteers to deliver on those plans, particularly councils that may have elections in the same week.

Get in touch with your principal authority

From temporary event notices to approving road closures to permission to hang bunting from street lights, a wide range of decisions that will affect your plans are the responsibility of principal authorities. Early contact with them to discuss your plans is advisable. Your county association will also be in touch with principal authorities. It will advise you on how best to engage with them on these matters and other issues relating to celebrating the Coronation.

Council activity and publicity in the pre-election period

Suppose your council also has elections in May. In that case, you must know the rules around council activity and publicity in the pre-election period. The Local Government Association has guidance on the pre-election period, which will be updated this year. Once that is updated, we will communicate that to county associations and member councils so you can have the most up-to-date information. Your county association continues to be your key point of contact for advice and guidance, and they will be able to support member councils on these issues.

TV licenses

The BBC has informed NALC that it will allow public events to show the King’s Coronation without needing a TV license. The special dispensation will apply for the weekend of 6-7 May 2023, covering the Coronation Concert and the Coronation itself. 

It will allow those arranging community events in venues and outside spaces where TV is not watched to screen the live programmes throughout the weekend without needing a licence. For example, community venues such as churches, town halls, community centres, libraries and streets, as well as commercial premises acting as community venues such as concert halls, performing arts venues, cinemas and shops. It also applies to outdoor venues with the facilities to screen the events. The only condition is that events must be free to attend to watch the coverage.

Find out more about the TV licensing dispensation

Council publicity in the pre-election period

The Local Government Association has published guidance on council publicity in the pre-election period. 

What are local councils planning?

Aldworth Parish Council

Aldworth Parish Council is showing the Coronation on Saturday on the big screen in the Village Hall, with the bunting out and tables set for a bring-your-own picnic/lunch/snack, depending on the timings. They also hope to serve Pimms. They are doing a whole village photo on Monday on the recreation ground.

Colwich Parish Council

Colwich Parish Council holds a second village fete with stalls, food, and children's entertainment with live music throughout the evening. They spent £500 last year on a reusable permanent beacon that will last for years. The Platinum Fete was so well received that they had planned to repeat it alternate years, but it has become an annual event.

Corfe Castle Parish Council

Corfe Castle Parish Council has set up a working group to organise a celebration event for The King's Coronation. A meeting is being advertised in the monthly Parish News (on its website and Facebook page) in the hope that other village groups (such as Festivities, Aquarius, and Crazy 4 Corfe) will wish to work together on organising an event. The main idea is to have one event, possibly a BBQ or picnic, with a local band playing easy-listening music on 8 May 2023. The National Trust has already offered the use of the Castle. In addition, if anything is nationally mentioned about beacon lighting, the council will join in.

Cranleigh Parish Council

Cranleigh Parish Council is working with community organisations to celebrate the high street on 7 May 2023. There will be a craft fair, hog roast, ice creams, children's roundabouts, youth music band, local band and choir. The Scouts and Guides are making red, white and blue craft decorations for the high street.

Dawlish Town Council

Dawlish Town Council is having three days of celebrations. Saturday large screen for showing the Coronation, a film in the evening, Sunday community lunch, marquee, entertainment, quiz, Sunday Entertainment and the street market ended with a singalong community.

Stoke Ferry Parish Council

Stoke Ferry Parish Council will hold an annual summer fayre and move it to the Coronation weekend (7 May 2023). They will have a BBQ, band and various other activities for kids. As they already run an annual fayre, it won't take much to book the usual stalls, although they may add some specific activities such as the "make your own crown" nearer to the time. If there is a beacon lighting, they will participate as they have a permanent beacon.

Useful links

Announcements

Royal Family

Coronation website

Toolkit

Coronation weekend plans

The Big Help Out

Street party guidance and application form

The Coronation Big Lunch

The Coronation Emblem

Emblem resources