Finance manager

Lyme Regis Town Council

Job Purpose: 

• To ensure the town council operates in accordance with accounting procedures and statutory requirements. 

• To manage and advise on the council’s financial affairs. 

Main Duties: 

• To prepare the council’s annual budget. 

• To produce monthly management reports for the management team and council committees. 

• To carry out the council’s year-end processes, including the production of statutory documents, working papers for audit, and associated reports to council. 

• To manage the council’s bank reconciliation, VAT records, and other monthly control accounts. 

• To monitor and advise on the council’s cash flow and financial investments. 

• To assist in the review of financial governance arrangements, including financial regulations and standing orders, procurement, insurance, asset recording, treasury, internal control and risk management. 

• To create procedures for all financial control systems, giving training in their use, monitoring adherence to these procedures, and liaising with the internal auditor as required. 

• To review the council’s services to ensure they are delivered efficiently, effectively and economically. 

• Managing and maintaining records of the council’s insurances, ensuring the regular revision of cover required and to processing claims, as necessary. 

• Monitor and manage debts. 

• The delivery of effective, efficient and economic financial systems: purchase orders and creditors, debtors, general ledger, payroll, and petty cash. 

• Support colleagues in delivering service specific systems, e.g. bookings, car parking. 

• The development and monitoring or effective office systems, including use of software, document management and records’ storage and to take the lead on procuring and managing suitable IT and IT-related systems.  

• To maintain a register of assets, leases and licences and, subject to agreement to manage the undertaking out of associated property transactions such as lease renewals and rent reviews. 

• To head on information communications technology (ICT), ensure the currency of the council’s systems, and the effectiveness of its application. 

• To advise on and support procurement. 

• Implement and maintain performance management systems. 

• Management of business accounts, including utilities and phone contracts. 

• Management of data and information in accordance with the Local Government Transparency Code and General Data Protection Regulation. 

• To perform the responsible finance officer role subject to agreement. Progression to SCP 36-39 is dependant on this role being taken on. 

Dimensions: 

• To undertake other duties commensurate with the post. 

• To provide other administration support, as directed. 

Supervision: 

• To supervise and develop staff within the finance team. 

Contacts: 

• Members of the public 

• Elected members 

• Lyme Regis Town Council staff 

• External consultants and contractors 

• Partner organisations, stakeholders and statutory authorities 

• Internal audit 

General: 

• This job description contains the principal duties relating to this post and does not describe in detail all the tasks required to carry them out. 

• Duties may vary from time-to-time without changing the character of the post or the 
  level of responsibility. 

Special Notes Or Conditions 

• The post holder will be expected to work occasionally at evenings and weekends.  

For more information about the vacancy or to request an application pack via email , contact deputy town clerk Adrianne Mullins at [email protected] or call 01297 445175 
 
An application pack can be obtained from the town council's website www.lymeregistowncouncil.gov.uk/job-vacancies. 

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